Document Control

Document Control Your Project

Pinc Group have been delivering Document Control services, solutions, staff and training in the resources sector for the last 9 years to the following resource based clients in the mining, oil and gas and infrastructure sectors:

Resource Owners
Resource Operators
EPCM Providers
EPC Delivery Teams
On Site Contractors
Engineering Providers

document control

We have the procedures to manage any size project and the knowledge and systems to deliver the Document Control in a low cost, low risk, planned method.

Project Documentation	Project Non-Technical Data
We manage all aspects of project documentation including:	Managed securely with controlled access for the following types of project teams, disciplines and departments:
Design Drawings, Document and Data Vendor Drawings and Data Project Procedural Documents	Safety Contracts, Procurement and Expediting Finance and Commercial	Human Resources Project Management Site Construction Management Engineering Management	Engineering Disciplines Project Controls Administration

With our web based, turn-key proprietary system ‘PincDocs’, all your project data can be managed securely and with the following in-built functionality, your project can hit the ground running immediately.

Document Control Consulting Services

Functionality

Automatic Numbering (using multiple naming conventions for Technical and Non-Technical Documents)
Bulk Place Holder Allocation (to allow you to reserve numbers prior to document submission)
Squad Check / Work Flow functionality (including editable matrices to allow groups of reviewers to be managed)
Transmittal functionality (including zipping the transmittal with the electronic files ready for issue to third parties)
Full reporting across all modules (including the ability to report across multiple projects or operations)
Export to Excel (allowing all of the metadata in each module to be manipulated outside of the system)
Full searching across all metadata, exportable at any time

Functionality

Cloud based system with data stored on the Clients site or hosted externally
Easy set-up via naming protocol and metadata upload
Web interface for search/view functions for all users
Document access and security based on user requirements
Linked file capability for storing and retrieving documents and drawings
Import and export of data from existing systems
Mobile access (tablet/phone) and low bandwidth for remote sites
Easy reporting functionality and on-hand Business Intelligence Data

Information

Written in asp.net 4.0/C# 4.0 web application running on a .Net Framework 4.0
SQL Server 2008 R2 database running on Windows Server 2008 R2
Client side internet technologies including Ajax and Jason
Hosted in a secure cbd data centre, and/or on the client's webserver and accessible via client intranet, citrix or webserver
Ongoing upgrades to existing functionality
Secured using https and custom encryption methods as well as user/group level security
Web Services available for external system to call PincSys functionalities
Users are verified by a dedicated authentication server and data traffic is authenticated and encrypted using transport layer security and digital certificates
Document level security is customised by client by creating user level permissions down to document type limitations